The meeting was convened at 7 pm with the Serenity Prayer.

Introductions

Chair, IR, Uptown Tuesday 6:30 pm A
Co-Secretary, NE Minneapolis
Literature Chair, IR, Summit Hill Monday 6 pm
IR, Superior Street AFG
IR, Uptown Tuesday 9:30 am
Newsletter Chair, IR, Monday Midway Men’s 7:15 pm
IR, Breakfast Club Al-Anon
IR, Uptown Saturday 12:30 pm Al-Anon
Co-Secretary, IR, Midway Wednesday 6:30 pm

It was noted that a quorum (5% of groups, that is, 6 or more) was present so substantive business could be done.

There were readings on Tradition 4 and Concept 4.

Business

1. Nominations/Election for open service positions

There were no nominations for Vice Chair, the only unfilled officer position. Other high priority open positions are Liaison to the Minnesota South Area Assembly and Event Sales Chair.

2. Other open service positions

Group Liaison, Alateen, Archives, Public Outreach, and Institutions

3. Internet safety policy

There was discussion of steps that could be taken to enhance anonymity and safety in use of the internet for Intergroup communication.

As a start, it was moved, seconded and voted unanimously that BCC should normally be used on email instead of CC, that one should never use “Al-Anon” or “Alateen” in email subject lines (AFG is OK), and that we follow the Area’s policy when the Area comes up with one.

4. Dakota County Jail Resource Fair in Hastings

We will staff a table at this event the morning of Thursday May 8th. A member said he would attend and would like to have someone else. The period needed is 8:30 - noon. Breakfast and lunch will be provided. Full legal name and birthdate are required.

5. Women’s Health Fair at West Seventy Community Center

We will staff a table from 10 am to 1 pm on Saturday, May 3. A member offered to go and would like another volunteer, preferably a woman.

6. Update on volunteers to sell literature at Gopher State

We will send out the sign up sheet again. Please print and take to your meetings. We have 40 volunteer time slots and have 4 filled right now. This will be plugged for in the newsletter and with the minutes. Volunteers are welcome to fill more than one time slot.

7. Update on calling of groups to update group contact info.

A member has called many groups and is continuing to work on contacting all groups. There was discussion on contacting members via email to ask for volunteers, send out newsletters, etc.

8. SPIG Inventory

The chair will contact the person who proposed it and move this item to the May agenda.

9. Questions/Concerns/Other Business

One of the co-secretaries will stay on as co-secretary but is no longer a voting representative as she attends regular meetings outside of St. Paul.

Reports

Chair

She will get a letter from the chair to the Newsletter editor by the following Tuesday. She will send out a call for volunteers for Gopher State, Womnen’s Health Fair and Dakota County Jail Resource Fair, and follow up on an Intergroup inventory.

Vice Chair

The position is open

Secretary

The co-secretary summarized the minutes of the March meeting. It was moved, seconded and unanimously voted to approve them.

Treasurer

The treasurer was absent but sent a report. It shows a net income of $1,364 for March. She has prepared an appeal letter which will be mailed soon.

Newsletter

The editor will print one for May, get it duplicated, buy stamps and ask the directory chair for mailing labels.

Discussion followed on whether to email the newsleter but not mail it or do both. No decision can be made yet. For now we will continue to send via snail mail and email where we can.

Website/Directory

There are now links to maps for each group on the meeting schedule pages. He is working on installing an index by city and day to help find a meeting.

Literature

She is keeping up on inventory, but both shipment and billing have been very slow, taking months for things to be processed at the WSO.

The meeting closed at 8:12 pm with the Al-Anon Declaration.

The next meeting will be May 13, 2014 at 7 pm at the Griggs Midway building.